Correspondence to Council for the Regular Meeting

This page describes how to send correspondence to Council to have it become part public record and included in the Regular Council agenda.

If you do not wish to have your correspondence form part of the public record, then please visit Council Frequently Asked Questions for a list of Council’s email addresses. If you wish to have your correspondence included in a Regular Council Package, correspondence must:

• be addressed to “Mayor and Council”
• contain your full name
• be signed (unless sent by email)
• contain your city of residence
• be sent to Legislative Services via email (corporate@whistler.ca) or care of the Corporate officer via the Mailing Address below.

The Corporate Officer must receive the correspondence no later than noon on the Wednesday preceding a Regular or Special Meeting for the letter to be included in the Council Agenda. 

The Council Agenda is published on the Thursday evening preceding a Regular Meeting and any correspondence that relates to an item on the published Council Agenda must be received by the Corporate Officer no later than noon on the day of the Regular Council Meeting to be published as late correspondence.

All correspondence received by the Corporate Officer will form part of the public record. Your letter, with your name and city of residence, will appear in the Council Agenda under the Correspondence section. Personal phone numbers and email addresses will be redacted.

Correspondence on a Council Agenda will be acknowledged (received) during the Council Meeting.  Once acknowledged, Council may:

• Choose to receive your letter for information
• Direct further action
• Refer your letter to staff

After the meeting, the Corporate Officer responds to submissions by informing the author of Council’s action.

Letters can be emailed or mailed.

Please note provincial legislation prohibits public hearings on some land use zoning amendment bylaws and Council cannot receive correspondence on these topics. In these instances, please send any correspondence directly to planning@whistler.ca.

A submission may not contain video or audio and associated file types (e.g., .mp3).

Email address

Email: corporate@whistler.ca

While email correspondence does not need a physical signature, it must contain contact information, including:

• Full name
• City of residence
• Email address

Mailing address

Resort Municipality of Whistler
c/o Corporate Officer
4325 Blackcomb Way
Whistler, BC V8E 0X5

Public hearing written submissions

For information on how to submit your written comments for a public hearing and the public hearings process in general, please go to the public hearings page.

For more details relating to public hearings related to the rezoning process, please see the rezoning review process.

To find out what public hearings are scheduled, and to view the public notices, please see public hearings and development input.

If you wish to speak at a public hearing, please refer to the public hearings section under presenting to Council for instructions.

Request a proclamation from Council

The Resort Municipality of Whistler may receive requests for formal pronouncement of proclamations by Council from groups and organizations who wish to raise awareness of an upcoming event, week or day. A date for the proclamation to appear on a Council Agenda is arranged by contacting the Legislative Services Department at least three weeks prior to the date of the formal pronouncement. See below if you wish to submit a request to light up a landmark in addition to your proclamation. 

Requests must be emailed to Legislative Services at corporate@whistler.ca and must provide a letter that contains the following information in order to be considered:
 

• Addressed to “Mayor and Council”;
• Name of organization/group/individual requesting the proclamation;
• Contact information including email, phone number, and mailing address for the person or group arranging for the proclamation;
• Title of the proclamation;
• Information about the proclamation and its purpose; and
• A copy of the proclamation wording.

No presentation is needed to Council, but supplementary letters and information regarding the proclamation is encouraged.

When your proclamation request is addressed during the correspondence section of the Regular Council meeting, Council will vote on a motion and may proclaim your event or day/week of special interest. Once proclaimed, Legislative Services will prepare the official proclamation and present it to the individual representing the organization/group with the Mayor’s signature and gold seal of the Resort Municipality of Whistler.

The Legislative Services Department may alter the wording, grammar and spelling of the proclamation to ensure consistency and correctness.

Request to light a landmark

Currently the only Whistler landmark that is available for Light Up requests is the Fitzsimmons Covered Bridge. Please include a cover letter addressed to “Mayor and Council” with information regarding your campaign or cause included in the subject matter for Council to review when considering your request at a Regular Council Meeting. Please note that light-up requests require 4 weeks notice and if the date of your event has already been requested we will not be able to accommodate you but will consider alternate dates if available. Weeks reserved for RMOW annually are:

• Indigenous Peoples Day: Week of June 21
• Truth and Reconciliation Day: Week of September 29
• Whistler Pride Week: Last Week of January

Available solid colours include Blue, Green, Orange, Pink, Purple, Red, Teal, Yellow, and White.

More than one colour combinations include Red and Green, Red and White, Red and Blue, Yellow and Blue, Rainbow Flag (Red, Orange, Yellow, Green, Blue and Purple), Green Red and Blue, or White Red and Blue

Please fill out the Landmark Lighting Request Form and forward it along with the cover letter to corporate@whistler.ca.

Media requests for Mayor and Council

If an organization or group wishes to have a photo opportunity with the Mayor or Council, this should be arranged outside of the Council Meeting and can be done by contacting the Corporate Coordinator at jfarr@whistler.ca.

Request a photo opportunity with the Mayor or Council

If an organization or group wishes to have a photo opportunity with the Mayor or Council, this should be arranged outside of the Council meeting and can be done by contacting the Executive Secretary at corporate@whistler.ca.